Choosing the right application software for business or personal use can improve function and efficiency. If you don't understand your options, you could wind up with something that doesn't benefit your business or, worse yet, hurts your productivity, costing you time and resources. Understanding what types of application software are available to you, be they ready-made apps or custom app builds uniquely designed for your needs, will help you to more clearly assess all of your options.
Key Concepts
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Basic Software FAQs
Key Concepts
Application Software
Application software is a type of computer program that performs a specific personal, educational, and business function. Each program is designed to assist the user with a particular process, which may be related to productivity, creativity, and/or communication.
Functions of Application Software
Application software programs are created to facilitate a variety of functions, including but not limited to:
- managing information
- manipulating data
- constructing visuals
- coordinating resources
- calculating figures
Examples of Application Software
The most common application software programs are used by millions every day and include:
- Microsoft suite of products (Office, Excel, Word, PowerPoint, Outlook, etc.)
- Internet browsers like Firefox, Safari, and Chrome
- mobile pieces of software such as Pandora (for music appreciation), Skype (for real-time online communication), and Slack (for team collaboration)
Business Application Software
Business application software is a subset of the application software. These programs are built to facilitate certain business functions, improving the accuracy, efficiency, and effectiveness of operations. Business application software programs achieve measurable objectives such as saving work time and enhancing productivity.
Below are some popular examples of business applications that are commonly used by organizations:
- Enterprise Resource Planning
- Customer Relationship Management
- Project Management Software
- Business Process Management Software
- Word Processor
- Spreadsheet
- Database
- Resource Management Software
- Productivity Software
- Scheduling Software
- Time Management Software
- Educational Software
Enterprise Resource Planning
Enterprise resource planning (ERP) is a type of business software used by companies – usually via a bundle of integrated applications – to solicit, review, store, manipulate, and analyze data derived from a variety of business operations.
Customer Relationship Management
Customer relationship management (CRM) is a type of business software used by companies – usually via a bundle of integrated applications – to solicit, review, store, and analyze customer data, and also to manage customer interaction and facilitate the sales process and relevant partner relationships.
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Project Management Software
Project management (PM) software is a type of business software designed to plan and execute projects, and to manage the resources associated with those projects. PM software assists users with functions such as scheduling, assigning tasks, managing budgets and costs, documenting progress, and reporting results.
Business Process Management Software
Business process management (BPM) software is a type of business software designed to facilitate the rapid development and automation of strategic processes. It often uses web-based modeling, rule creation, and a simple interface to enable the user to perform business functions more quickly. Usually optimized for mobile devices and offering total visibility into operations, BPM software is helpful in managing and analyzing complex data, content, and processes across the enterprise.
Database
A database is an electronic arsenal of data that a user builds in order to later access, review, and update particular pieces of information in a rapid and coherent manner.
Resource Management Software
Resource management is a type of business software that facilitates the management of multiple projects and resources and ensures that everything is allocated effectively in real time.
Adjustable and Sharable Project Dashboards
Productivity Software
Productivity software is a type of business software that helps users do their jobs more efficiently and complete work-related tasks in a timely manner. Categories of productivity software include:
- document creation
- database management
- Accounting
- Collaboration
Applications that an organization uses for overall productivity are sometimes referred to together as a software or application stack.
Time Management Software
Time management software is a type of business software that tracks how an individual’s digital systems are used, including how long the user spends working in certain applications.
Educational Software
Educational software is a type of software that facilitates the teaching and learning of new content, concepts, or processes.
Popular Application Software Add-ons:
Word Processor
A word processor is a piece of application software that allows the user to create, edit, format, and print written documents.
Spreadsheet
A spreadsheet is a computer-based document that displays data in a grid format and allows the user to enter and manipulate data, and to perform accounting functions.
Scheduling Software
Scheduling software is a type of business software that helps an organization allocate resources, assign shifts, and understand exactly who is working and what individuals are paid for that work.
Key Questions
What is the difference between an app and an application?
An app is a piece of software designed for a single purpose or a single function. An application, however, is a piece of software that performs a variety of related functions. Typically, if an app breaks, life goes on, while applications are considered critical to normal business function and are therefore considered to be of higher value.
Additionally, apps are typically associated with mobile personal-use, whereas applications are associated with use on all devices and typically serve personal and business needs.
App | Application |
single purpose | Performs a variety of related functions |
Not critical for business function | Critical for business function |
Mobile First | Can be used with full features across many device types |
Typically associated to with personal use only | Typically associated with personal and business use |
What is the difference between on premise and hosted application software?
On premise application software is implemented at an organization’s physical location, leveraging the hardware, IT infrastructure, and support of that organization. The company’s IT department typically maintains and solves problems related to the software.
Hosted application software, also called software-as-a-service (SaaS), is software that is owned, delivered, and managed remotely via the cloud by a provider separate from the purchasing organization. Many organizations license these programs at the same time, and organizations typically pay per user or via a subscription. One advantage of on premise software is that it can be customized to the individual company’s needs more easily. However, hosted application software programs generally allow users to scale up more quickly.
On Premise | Hosted |
Managed at organizations physical location | Delivered Remotely |
Pay for license | Pay per user via subscription |
More customizable | Scales more quickly |
What is the difference between application software and an application platform?
Application software is an end-user program typically divided into two classes; applications software and systems software. Systems software provides an operating system and utilities that enable applications software such as database programs, spreadsheets, web browsers, and more to run.
An application platform provides services to an application, and is comprised of the set of tools an application relies on to run. Virtually every application relies on other software to run, from database management software to the cloud. This group of software together is what we call an application platform. An application platform should support an application in every style, from single-user applications on a device to thousand-user applications in the cloud. Application platforms typically include the following services: an operating system, execution services (such as libraries for running software), data services, cloud services and development tools.
Application Software | Application Platform |
Single end-user program | Group of software and services an application relies on to run |
Database programs, spreadsheets, web browsers, etc. | Group of services to support use of database programs, spreadsheets, web browsers, etc. |
Quick Base is an application platform that empowers builders to create their best application software solutions. Through our low-code rapid application development software, we provide the tools needed to enact change and improve efficiency. We are driven by the belief that those who are most impacted by application software are those that should head the development thereof because they have the clearest sense of what is needed and how they will be best served.
How is system software different than application software?
System software is a computer program that runs a computer's hardware as well as application programs and interfaces between actual hardware and applications. An example of systems software is an operating system, which manages all other programs on a computer.
How should I select the right application software?
Conduct A Needs Assessment - Selecting a solution that’s best for your organization should begin with a needs assessment in which you solicit feedback from managers, colleagues, partners, and providers.
You’ll want to first understand the problem the application software must solve, the type of tasks and processes the solution should positively impact, and the target user for the solution. Some of the things to consider as part of a needs assessment are:
- Functionality Needed
- Implementation
- Support
- IT Infrastructure
- Global expertise
- Pricing & Return on Investment
Explore our how-to videos and tutorials designed to help Quick Base users become more familiar with the application software building process.
Phased Or All-At-Once Implementation - You should have a solid handle on implementation, including how the new solution will be rolled out (phases versus all at once, enterprise-wide versus single business unit, organized training versus self-directed training), how you will offer support, and how you will measure short and long-term success, before you sign on the dotted line.
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Using free video editing software is a convenient way to edit your videos. Plus, most of them are so easy to use that they're great for beginning editors.
You might want a video editing program if you need to extract audio from a video or add different audio, cut out parts of the video, add subtitles, build a DVD menu, merge video files, or fade a video in or out. Most vloggers need a video editor of some kind.
Because most free video editors limit their features to advertise their professional versions, you may find roadblocks that stop you from making advanced edits. For editors with more-advanced features but that aren't free, check out mid-level digital video software or top professional video editing programs.
If you need to convert your video files to different file formats such as MP4, MKV, and MOV, this list of free video converters has some great options.
OpenShot (Windows, Mac, and Linux)
What We Like
The easy-to-use interface.
It's open source.
Great user forum.
What We Don't Like
The application has multiple layers of setup.
Occasional lag.
Editing videos with OpenShot is extraordinary when you see everything you can do with it. You can download it free for Windows, Mac, and Linux systems.
The supported features in this free editor include desktop integration for drag-and-drop, image and audio support, curve-based keyframe animations, unlimited tracks and layers, and 3D animated titles and effects.
OpenShot is also good for clip resizing, scaling, trimming, snapping, and rotation, plus motion picture credit scrolling, frame-stepping, time-mapping, audio mixing, and real-time previews.
The fact that you get all of this for free is reason enough to download it yourself and try it out before you purchase a video editor.
VideoPad (Windows and Mac)
What We Like
Cool Software Programs Youtube
Supports a wide range of video formats.
Easy to install and use.
Another video editing software program for both Windows and Mac is VideoPad, from NCH Software. It's free for non-commercial use.
It supports drag-and-drop, effects, transitions, 3D video editing, text and caption overlay, video stabilization, easy narration, free built-in sound effects, and color control.
VideoPad can also change the video speed, reverse the video, burn DVDs, import music, and export movies to YouTube and other similar sites and a variety of resolutions including 2K and 4K.
Freemake Video Converter (Windows)
What We Like
Supports many input formats.
Burn files directly to a disc.
Easy-to-use editing features.
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What We Don't Like
May require purchase of needed features.
Can be slow to make conversions.
Limited number of output formats.
Freemake Video Converter is a free video converter with simple and easy-to-use editing features that set it apart from some of the more complex and confusing editors.
Being able to do light editing to your videos with the same tool you use to convert the file to a variety of other formats, or even burn the files directly to a disc, is convenient.
Some of the video editing features of this program include adding subtitles, clipping out sections you don't want in the video, removing or adding audio, and merging or joining videos.
VSDC Free Video Editor (Windows)
Cool Software Programs For Mac
What We Like
Features you won't find elsewhere.
Exports to a variety of file formats.
Includes optional screen recorder.
What We Don't Like
Not super user-friendly.
Some video lag with free version.
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VSDC is a full-featured free video editing tool that you can install on Windows. A fair warning though: This program might be a little hard to use for beginners because of the sheer number of features and menus.
However, if you poke around for while and play with your videos within the editor, you'll find that it's not quite as daunting as it seemed when you first opened it.
There's even a wizard you can run to make things easier. Use it to do add lines, text, and shapes, as well as charts, animations, images, audio, and subtitles. Plus, as any good video editor should, VSDC can export videos to a variety of file formats.
The VSDC Video Editor setup lets you easily install the company's video capture program and screen recorder. These are optional, but they may come in handy in certain projects.
Cool Software Programs
iMovie (Mac)
What We Like
Easy-to-use interface.
Plenty of tools to improve video and audio quality.
Supports 4K.
What We Don't Like
Limited features available.
Output controls not robust.
iMovie is free for macOS users. It offers many options for editing video and audio plus adding photos, music, and narration to your videos.
One of the best features of iMovie is its ability to make 4K-resolution movies. You can even start doing so from your iPhone or iPad and then finish on your Mac. That's pretty cool!
Movie Maker (Windows)
What We Like
User-friendly with a classic Microsoft feel.
Great for beginning video editors.
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Movie Maker was Windows' pre-installed free video editing software. While it is no longer pre-installed, you can still download this application from some third-parties and use it to create and share high-quality movies.
It's included in this list because it's already on lots of Windows computers, which means you might not even need to download anything in order to start using it.
Online-Only Options
If you've tried out these video editing programs but prefer some other options or you're more interested in editing videos online for free than downloading software, there are several online editors that function in the same way as these downloadable tools:
These services are great for re-editing and remixing web videos, and some even let you produce DVDs of your videos.
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